Relocating your IT systems is a crucially important part of office relocation. Consequently, it’s important to get right.
The reasons for IT relocation’s importance is obvious: for any business today, IT systems are essential to basic functioning. Can you imagine doing business without email? Or without the ability to send and save files? Or without working phone lines?
Whether you can imagine it or not, if you don’t manage IT relocation effectively, those hypothetical questions can quickly become your reality. IT relocation gone awry can result in email outages, data storage problems, and dead (or even non-existent) phone lines.
That’s not fun – and it can be devastating to your business’ bottom line.
In other words, when you enter a new space, make sure your IT systems have been prepared to move with you. Effective IT relocation can ensure that all of your systems are go, so that when you launch in the new location you’re ready to hit the ground running.
To do that, it helps to avoid these three big mistakes.
1. Waiting too long to plan (or not having a plan at all).
As somebody (Ben Franklin, Winston Churchill, or my father, depending on who you ask) once said: “Failing to plan is planning to fail.”
It’s true in general – and it’s especially true in the context of IT relocation.
The importance of planning may seem like a given, but the reality of relocation can be chaotic, and it’s easy for system components to get lost in the shuffle. It’s easier to have a rough sketch of a plan than it is to have a comprehensive, effective version that will actually ensure a smooth transition.
For help in creating a comprehensive plan, download our free Office Move IT Checklist, and ensure that all your critical systems are accounted for.
Sometimes, the comprehensive plan takes too long to develop – and by the time it’s fleshed out, actually completing it within the expected timeframe is impossible.
Accordingly, more often than you’d expect, businesses enter a new location only to find that things aren’t properly configured. Perhaps the network hasn’t been optimized to their needs, or maybe there aren’t enough phone lines to accommodate all of their customer service stations.
Ideally, start planning your IT relocation nine months to a year in advance. The more complicated your systems, the more important it is to get an early jump. And whatever you do, don’t fail to plan.
That never ends well.
2. Not considering future needs.
Of course, having a plan means nothing if your plan isn’t any good. One of the biggest mistakes that leads to that result: too many IT relocation plans don’t account for future needs.
Often, IT relocation plans assume that business needs will remain unchanged in a new space. That’s rarely true. Relocation can happen for a variety of reasons – growth, downsizing, or just a location-driven move – but regardless, change is inherent. You can’t assume that the IT needs of your business in the new space will be the same as your IT needs in the previous one.
It helps to work with a trusted partner with experience in IT relocation who can advise your business on likely growth patterns or upcoming system needs. Firmware updates, software updates, hardware considerations, changes to the number of workstations – all of it needs to be accounted for.
Predicting the future isn’t easy. But failing to account for it at all is foolish.
3. Making things unnecessarily complicated.
Finally, too many IT relocation processes get too complicated.
It makes sense: the considerations involved in moving IT systems can feel overwhelming. But so much of the process can be streamlined if you choose to work with a systems integrator instead of attempting to manage a separate vendor for each system.
Many businesses approach IT relocation like they’re picking a team. They’ll select a vendor for phones, and a vendor for cabling, and a vendor for AV, and a vendor for the network, and a vendor for building security, and a vendor for building access – and on, and on, until they’ve got their starting lineup.
The trouble is, of course, that the management of that team falls to the business – and that’s a lot of unnecessary complication to deal with, especially since most of those vendors won’t take initiative in communicating with each other.
If not managed well, working with multiple vendors means system breakdowns, components that don’t play well together, and a lot of stress.
In contrast to that, working with a systems integrator can make the process of IT relocation much easier. With expertise across IT systems, an integrator can ensure that different components are optimized to function with each other. In today’s digital world, where connectivity is crucial, integration matters.
And, if there are any issues, you’ve got one throat to choke, as opposed to having to work through a line of vendors to find the responsible party. Yes, that description is a bit grating – but if you’ve ever been bounced around on hold through vendors in an attempt to get a solution, you know that the frustration is real.
Don’t make IT relocation unnecessarily complicated.
Relocate Your IT Systems Seamlessly
If you’re moving to a new space or opening a new location, don’t make any of these IT relocation mistakes. Your systems are vital to your business hitting the ground running.
Want to make sure the job of IT relocation is done right? Get in touch with us.
At Medlin, if there’s one thing our customers praise us for, it’s our ability to see a project through every last detail – from plan to execution of each system and component in your new space. We deliver on our promises so that, when we say it’s done, it is. And we’ll never bounce you through multiple providers. With our MedlinMove system, you’re in good hands.
Get in touch with us online or at 1-800-4-MEDLIN to ensure the success of your IT relocation.